Last year, we processed over 1,100 W2s due to the summer youth
work experience program. Because of the stimulus funding (ARRA),
our Workforce program was responsible for placing approximately
1,100 youth at various worksites throughout the counties. Our
agency was responsible for bi-weekly payroll and we were also
responsible for preparing W2s.
3)
COA -I assume they will provide some conversition map that maps
the codes to the appropriate MIP code.
Not sure what you are asking.
4)
Payroll labor history - isn't this in the GL? I would have to
see the info and understand if they want in the GL or payroll.
No, this isn’t in the GL. In Smart
Fusion, the payroll labor history is retained in payroll. I have
exported 2 labor history reports. I omitted the employee names.
5)
What about importing vendors? I will
attach a printout.
6) I assume they want the GL imported as JV. What about open AP
invoices?
We will make sure there are no open AP invoices.
7)
Does the Accounting
Software need to run on the MS SQL database? Or can the proposed
application use an Oracle Database?
Currently CMCOG is running a
Windows 2003 server with SQL 2005. If the Oracle data version
is compatible with Windows 2003 server, I don’t see why we could
not use Oracle. I believe this would have to be Oracle 10.2
version.
8)
Would the CMCOG consider a hosted solution, in particular the
Payroll application?
This depends on the security, backup procedures,
support response time and cost differences between hosting
versus maintaining the server at CMCOG.
9) Please verify the
employee count.
We have 48 employees. Because of changes to one of our State
agencies, our staff will probably increase by 20-30 employees
during the next fiscal year.
10)
The RFP
mentions the ability to setup multiple companies. Will there be
multiple companies in the initial implementation or just one.
Yes, we want the
ability to set up multiple companies upon initial
implementation. We are responsible for maintaining the books for
another organization, the Central Midlands Development
Corporation. We also maintain the books for some Community
Development Block Grants that we administer. We would like to
keep track of these books in a separate organization. Should
there be another youth stimulus (ARRA, we would like to keep
track of this separately also.
12.
Are you able
to share budget numbers?
We have a budget
of $30K.
13.
Does Central
Midlands receive any grant funding?
Most of our funding is
through grants—either direct grants through Federal agencies or
through State agencies. For the year ending June 30, 2009, we
had $14.6 million in federal and state grants. Of that amount,
$12.1 million was passed through to other agencies.
